Do you have staff who drive for work? If yes, your organisation is legally obliged to ensure that anyone driving for business purposes has a valid licence, which covers the vehicle they are driving.

Driver Hire’s bespoke licence checking system is simple and easy to use and it will save you time and money. Our system automatically carries out the required checks via a secure direct link to the DVLA database, on time, every time, creating an auditable online record – providing you with complete peace of mind.

Benefits:

• Easy to use – no complicated set up processes or training required
• Bespoke – completely configurable, align your checks to your own policies and procedures
• Support – our dedicated helpdesk staff are available to answer any questions
• Record & Report – our reporting function enables you to extract data whenever necessary
• Audit Trail – every check and its results are recorded, providing a clear, transparent, online audit trail
• 24 Hour Access – online access means you can view your data anytime, anywhere
• Simple Onboarding – methods to make setting up your driver database as easy as possible
• Bespoke Reporting Module – keep all your records on each driver in one secure place
• GDPR Compliant – our online system is fully compliant with the GDPR

Making the admin easy

Your drivers’ declarations give you permission to carry out ongoing checks for a period of three years. We’ve invested in the latest technology to offer you five different ways to gain the declarations you need from your drivers:

• SNAP! Onboarding – our unique integrated system allows you to set up a driver and conduct an initial licence check, simply using any device with a camera, such as a smartphone
• Text-declaration – Drivers can be sent an SMS message with a link to complete their declaration online
• eDeclaration – our simple online service that allows each driver to provide the required DVLA declaration at a time and place that suits them
• Pre-populated forms – you can submit a driver database, from which we upload information into individual pre-populated forms for each driver to print locally, sign and upload
• Paper mandates – if required, customers can choose to use the traditional D906 DVLA form for a fully manual process

Using the right system

If you’re using the DVLA website to check your drivers’ licences, remember that the ‘View my Licence’ service is only for personal use. To check someone else’s licence, including your staff, you must use the ‘Share my Licence’ service. This generates a ‘one-time’ code for each individual check, which is valid for just 21 days. You must also remember to keep detailed GDPR compliant records of every check.

If this process sounds like hard work, let us make it easy for you!